Ocean Media and Design Ltd, ‘We’, ‘Us’, ‘The Site’, ‘OMD’ provides professional WordPress and web hosting services. This privacy policy applies to all visitors and customers using or accessing our website for the services that we provide. It also applies to the WordPress services that we provide as part of OMD memberships that use APIs to interact with our servers or the OMD Hub site and to human resources data of our employees and contractors.

This policy DOES NOT cover websites that we host for our customers as part of OMD. For these sites, the site owner/customer is responsible for publishing its own privacy policy.
Ocean Media Design Ltd. is a registered company in the United Kingdom registration no 15140324.

Our postal address is:

Ocean Media Design Ltd
69 South Barcombe Road, Childwall,
Liverpool, L16 7QE
United Kingdom

For any privacy-related questions, you can reach us at dpo@oceanmediadesign.co.uk.

We use third-party services (data processors) on our site. The extent to which your data is shared with these providers depends on your use of our services, and we list the specific third-parties in use (with links to their privacy policies) in the sections below.

We disclose potentially personally-identifying information only to our employees, contractors and affiliated organizations that (i) need to know that information in order to process it on our behalf or to provide services, and (ii) that have agreed, in writing, not to disclose it to others. Some of those employees, contractors and affiliated organizations may be located outside of your home country; by using our websites and services, you consent to the transfer of such information to them. We will not rent or sell potentially personally-identifying and personally-identifying information to anyone.

We may be required to disclose an individual’s personal information in response to a lawful request by public authorities, including to meet national security or law enforcement requirements.

If we ever were to engage in any onward transfers of your data with third parties for a purpose other than which it was originally collected or subsequently authorized, we would provide you with an opt-out choice to limit the use and disclosure of your personal data.

A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. We use cookies across our site to help identify and track visitors, their usage of our services, and their website access preferences. We describe the specific cookies used in the sections below. Visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using our websites, with the drawback that certain features may not function properly without the aid of cookies. Learn more about how OMD uses cookies in our Cookie Declaration documentation

Registered Users

Your Profile Picture (Gravatar), Display Name, Website (URL) (if any) and Biographical Info (if any) may be visible to visitors to the website (e.g. if you leave a comment, forum post, or contribute an article/post).

If you author an article/post, your Username, User ID, Profile Picture (Gravatar), Display Name, Website (URL) (if any) and Biographical Info (if any) are provided to any visitor using the website’s REST API interface.

If you upload media (e.g. images) to the website (in forums, posts, or comments), you should avoid uploading images with EXIF GPS location data included. Visitors to the website can download and extract any location data included in images on the website.

Visitors using the website’s REST API interface can correlate uploaded media to a particular user.

This may allow such visitors to map a user to a particular time and location if EXIF GPS location data was included in the uploaded media.

If you edit or publish an article/post, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

When visitors leave comments on our site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

If you leave a comment on a site you may opt-in to saving your name, email address and website in cookies so we can recognise you as a commenter. These cookies will persist for one year.

Published content and comments are stored indefinitely unless deletion/removal is requested by the original author.

Email/Chat/Contact Forms

From time to time you may have cause to deal directly with WPMU DEV (our supplier) who use their own set of communication products, their privacy policy can be found here

Customers that email us, or use any of the contact forms on our website, will have their email address, and any data provided in the contact form or body of the email stored in our database, we do not store

IP Addresses

We use Tawk.to to provide live chat and live support services. Any data provided during a live chat session with one of our team members will be recorded and logged in an email that is sent to our servers. This includes your name, email address. The tawk.to privacy policy is found here.

We keep all email and chat communication indefinitely to help us provide support and improve our services. Individuals can request copies of any previous correspondence with us at any time.

Embedded Content From Other Websites

Embeds are pieces from other websites that are shown from time to time on our websites. They behave in the exact same way as if the visitor has visited the other website and may use cookies or capture information. Typically embedded content is from websites that share videos, images, or other content. These services may collect your IP Address, your User Agent, store and retrieve cookies on your browser, embed additional third-party tracking, and monitor your interaction with that embedded content, including correlating your interaction with the content with your account with that service, if you are logged in to that service.

Links to the privacy policies of the most common services have been included below. Where a general privacy policy is not available, the applicable country is indicated.

Amazon, Facebook, Flickr, Instagram, Tumblr, Twitter (X),  Vimeo, YouTube (Google)

Analytics

We use Google Analytics for tracking visitors and aggregating information about the traffic to our website. The Google Analytics privacy policy can be found here. You can learn more about how to opt-out of tracking in Google Analytics here.

We use Hotjar to help us analyze and improve user experiences. You may opt-out from having Hotjar collect your information when visiting a Hotjar Enabled Site at any time by enabling Do Not Track (DNT) in your browser. Hotjar’s privacy policy is found here.

We use email marketing to communicate with customers and potential customers from time to time.
We may also send you “system” emails, such as password reset requests or payment notifications/receipts even if you have not opted-in to email marketing lists.

All marketing emails sent by us will include an unsubscribe link in the footer of the email. Emails sent to you may also include standard tracking, including open and click activities.
We use a number of different services for email marketing. You can read the privacy policy of each service here

We may utilize social media and web advertising campaigns. These service providers use cookies on our sites and/or pixel tracking to serve ads across the different platforms.
Google AdSense & DoubleClick (privacy policy | opt out)
Twitter (X) (privacy policy | opt out)
Facebook (privacy policy | opt out)

For business analytics, CRM, and subscription records of Enterprise customers, we use Hubspot. Hubspot’s privacy policy can be found here.

For payment transactions for OMD, we support a number of different providers. You can read the privacy policy of each here: PayPal, Stripe, Google Pay, Apple Pay

To comply with accounting and legal requirements, we keep data on financial transactions in the systems above for up to 10 years.

All web servers and hosting are managed by our team on the Amazon Web Services, Digital Ocean, Vultr, and Linode platforms located in different regions around the world. This includes website hosting, backups, web database, file storage, APIs, and log files. Hosting and Enterprise customers may choose which region/country their website is hosted in, and in that case, all WordPress and database files for that site will be stored in that region only. Amazon’s privacy policy can be found here. Digital Ocean’s privacy policy can be found here. Linode’s privacy policy can be found here. Vultr’s privacy policy can be found here.

Our ‘Hummingbird’ and ‘Smush’ products and our hosting services use the Bunny Content Delivery Network (CDN). Bunny may collect anonymous web log information of site visitors, including browser name, pages visited, and points of interest on the website. Bunny may also share information with key third parties, including IP, browser user agent, browser language, and email address. Bunny’s privacy policy can be found here.

Websites interested in having a profile on our Website Directory should provide the following information:

• Company name
• Company description
• Website link
• Logo
• Location
• Social media links (FB, LinkedIn, Instagram, and Twitter)
• The services that the website offers
• Contact us page link

We won’t share the agency information with third parties, although the directory is a publicly accessible page.

Your agency profile may be promoted through OMD social media channels, including Facebook, LinkedIn, X.com, and Instagram.

Websites may update or remove their profile via their profile page.

We may, in our discretion and without liability to you, with or without prior notice and at any time, modify or discontinue, temporarily or permanently, our website directory.

If you are a registered user or have left comments on our site you can request to see or download the data we have about you.

Typically for visitors that have left comments, the data will be their email address, any IP addresses assigned to them at the time of leaving the comments and the user agent strings of the browsers they used. The rest of the data is public as published by the visitors.

For registered users or paying customers, this will also include profile information and download, payment, and support ticket histories.

You can also request “to be forgotten” and we will erase any personally identifiable data we have about you. Of course, this excludes data we need for administrative or security purposes or if we are required by law to retain some of the data.

An individual who seeks access, or who seeks to correct, amend, or delete inaccurate data, should direct his/her query to data@oceanmediadesign.co.uk. We will respond within a reasonable timeframe, not to exceed one week.

The security and reliability of our service is our number one priority. We invest heavily in the training of our staff and our infrastructure to ensure that best practices are followed in everything that we do.
See wordpress.org/about/security for details on the security of the WordPress core itself.

Prevention is best when it comes to security, and as a first step, we follow all WordPress Code Standards in the plugins that we build and use.

All staff only have access to systems that are directly required to complete the functions of their job. We use dual factor authentication for all critical systems and communications services, and automatically log all staff activity using an internal logging tool,

All staff (including any contractors) undergo initial training to ensure proper understanding of all security-related processes. Staff regularly attend industry conferences and otherwise stay informed of best practices and relevant trends. Staff review and agree, in writing, to all policies and procedures annually.

We only use third-party services, such as Amazon Web Services, that are fully vetted and adhere to the highest levels of privacy and security practices.

Should any event occur where customer data has been lost, stolen, or potentially compromised, our policy is to alert our customers via email no later than 48 hours of our team becoming aware of the event. We will also report such incident to any required data protection authority. We will work closely with any customers affected to determine next steps such as any end-user notifications, needed patches, and how to avoid any similar event in the future.

OMD commits to cooperate with EU data protection authorities (DPAs) and Information Commissioner (FDPIC)

Although most changes are likely to be minor, we may change its Privacy Policy from time to time, and inOMD’s sole discretion. OMD will notify clients by email when making changes.